Viewing
The Barn may be viewed by prior arrangement with the Clubhouse Manager, Peter Lamb, within licensing hours. Please contact the Clubhouse Bar on 01279 421482 to arrange.
Booking
The individual signing the Application, will be expected to be present throughout the function and will be personally responsible for making all payments due and for ensuring compliance with these conditions. In the case of a Club or Association, the signature of an Officer is required, and in the case of a Company, a responsible person within the Company.
PLEASE NOTE: PROVISIONAL BOOKINGS WILL BE HELD FOR 7 DAYS ONLY.
HIRING FEE
The hiring fee is payable in full, at the time of booking and is £300, we cannot confirm your booking until this amount has been paid in full.
DEPOSIT
A deposit of £100 against breakages, damage and unreasonable cleaning costs is payable at least one month before the date of the event. This deposit will be held and the Club reserves the right to withhold all or part of the deposit to meet above costs should damage arise.
CANCELLATION FEE
A fee of £100 will be charged in the event of cancellation more than one month before the agreed date. The fee will be £200.00 for cancellation between one month and one week before the date and no refund for cancellation at less than 7 days notice.
BAR & CATERING
The Club's Bar and Catering services MUST be used and food and drink purchased elsewhere must not be brought onto the Club's premises.
The Barn bar provides the normal range of beers, spirits and soft drinks and the Clubhouse Manager will arrange to supply wines and champagne for functions. Advance arrangements should be made for special requirements.
The Club Caterer will be pleased to quote for a wide variety of Buffets and Meals. It is advisable to make early arrangements with him to meet specific requirements. Please telephone on 01279 438853.
All bar accounts must be settled on the date of the function. A separate invoice will be issued by the caterer which must be settled one week before the event.
CAPACITY
The maximum capacity of the Barn is 120 people and this limit will be strictly imposed. In the interests of comfort it is suggested that no more than 80 people attend a function at which a full meal is served and not more than 120 for a buffet. The Club reserves the right to decline bookings for events to be attended by relatively few people.
CLUBHOUSE SURROUNDS
Visitors are reminded that Canons Brook is a busy Golf Course and that Golf Courses are potentially dangerous places. For these reasons, people attending events in the Barn are required to keep within the confines of the Barn itself and the quadrangle between the Barn and Clubhouse.
Particular care is to be taken to ensure that children are accompanied by adults at all times and that they do not stray onto the Putting Green or onto the golf course side of the Barn. The Club accepts no responsibility of any kind for costs, accident or injury arising from a breach of these conditions.
DRESS
Visitors are expected to wear a generally acceptable level of dress.
MUSIC
The Club is situated close to residential areas and is sensitive to the need not to cause disturbance to its neighbours. Visitors are asked to ensure that music and noise levels are kept to a reasonable minimum.
HOURS
The Bar will close at 12.00 Midnight and music must stop at that time. The Barn must be clear by 12.30am.
CARS & CAR PARKING
Attention is drawn to the need to STOP at the top of the main entrance drive when coming into the Club and at the bridge when leaving. It is highly dangerous to proceed if golfers are playing from the Tee at the side of the drive.
There is normally ample space for parking in the main Club car park. On occasions when there is congestion, visitors are asked to ensure that they park sensibly. When leaving at night, keep noise to a minimum and remember that it is illegal to sound car horns after 11.00pm.
MUSIC ONLY EVENTS
The Barn is not available for such events.
ADMISSION CHARGES
It is not permissible for admission or other charges to be made.
PRIOR ACCESS
The Barn can be available before the function e.g. for decoration, by prior arrangement with the Clubhouse Manager on 01279 421482.
AUTHORITY
On behalf of the Committee of Management, the Secretary/Manager and, in her absence, the Clubhouse Manager have full authority to take any steps necessary to ensure compliance with these conditions.
